How To Setup Scan To Email On Your Xerox

Scan to email is a quick and easy way to digitize documents and to get them where they need to be. If you’re not already setup, here are the instructions on how to facilitate. Please note, you must have scanning ability enabled on your device and an active network/internet connection. Also, some models may differ slightly within the web interface, but the principles remain consistent across all Xerox devices.

1. Log into your machine’s webpage by typing in the IP address
2. Next, enter your username and password; this is usually defaulted to admin for the User Name and 1111 for the Password. If it is incorrect, you can view the support documents for your particular model.

   

3. Once you are in the web interface, select the Properties tab and then the E-mail Settings button.

   

4. In the E-mail Settings menu, select the Configure button next to the SMTP Server. This will allow the machine to use your Internet Service Provider’s connection to send the scans.

   

5. Enter your SMTP server address. The SMTP server name can either be an IP range such as 145.67.43.234 or in our case it’s smtp.comcast.net. The SMTP server address will depend on your Internet Service Provider, so you will need to call them to acquire this information.

   

6. Leave the port numbers as-is at 25, and give the machine any email address you like.
7. At the bottom, you’ll see the Login Credentials. Some ISP’s require what’s called “Authentication” to use their system to send emails, some don’t. In our example, we’re using Comcast and they do require Authentication, so we will need to turn on SMTP AUTH and tell the System our Login Name & Password.
8. The Login Name & Password is also given to you by the ISP you’re using and once you have this information you should be able to connect and send emails from your device.
9. If the system does not require Authentication, upon entering the SMTP server address and email address in steps 5 & 6, the system should be able to email without the need of Login credentials.

Once you have these values plugged in run a test. If the system doesn’t work, you will get an error page very quickly from the machine. To troubleshoot, validate you have the correct credentials keyed in or contact your local service provider for help. If all goes smooth, you should hear a long beep and see it land in your email inbox in a few moments.

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